Whitelam.Media
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Systems

Portals & dashboards built around how your team works.

Custom dashboards, client portals and workflow automation. Built on the same modern foundation as the website, run by one studio end to end. Bespoke per project.

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Portals & dashboards from $30,000.

Systems

More than a website.

Client portals, dashboards and workflow automation. The operational layer that brings order, visibility and efficiency to your project or business. Delivered as part of our Authority tier, or as a standalone scope on request. We also work with global teams and deliver in multiple languages.

Interactive demonstration. Representative data, not a real client.

Included

What we build.

  • Operations discovery and systems mapping
  • Dashboard and portal UX design
  • Role-based permissions architecture
  • Workflow automation and integrations
  • Reporting and analytics layers
  • Hosting, security and infrastructure
  • Ongoing systems oversight and support

Demo

A project, from opportunity to closeout.

An example of a bespoke operational system. Every stage of a project, its documents, money, approvals and next action, connected in one place instead of scattered across spreadsheets and inboxes. We build portals and dashboards around how your team actually works.

Interactive demonstration. Representative data, not a real client.
See a client portal

Bespoke portals and dashboards. An example of the operational layer we build. A client portal where requests, approvals and billing live in one place, plus internal dashboards that turn scattered data into something your team can actually run on.

Interactive demonstration. Representative data, not a real client.

Work

Our own studio runs on one.

Full studio operating system. Public site, client portal, dashboards, payment and booking infrastructure.

Read the case study
Whitelam Media project

Process

How we approach each project, step by step.

  1. Operations discovery

    We map your current workflow. Where the bottlenecks are, what tools you're forcing to fit, what your team actually does day to day.

  2. Systems architecture

    Database schema, user roles, permissions, audit trails, integration points. The plan a real platform deserves, documented for future scale.

  3. Dashboard UX

    Screens built around how your team already works.

  4. Full-stack build

    Modern web front end, reliable database, secure background workflows. Production-grade from day one. Secure by default.

  5. Integrations & automation

    Payments, CRMs, schedulers, document storage, internal tools. Wired in cleanly so the right thing happens automatically.

  6. Run & evolve

    Hosted, monitored, supported. New features added when you need them.

Pricing

Portals & dashboards from $30,000.

See all prices

  • Starter Portal

    Replace spreadsheets, PDFs and disconnected workflows with one centralized system.

    From$30,000one time

    Then $300 a month Infrastructure Support. Delivered in 4-5 weeks.

    • Bespoke dashboard UI.
    • Secure user logins.
    • Role-based permissions.
    • File upload system.
    What's included

    Best for. Firms ready to centralize client communication, lead management, invoicing or project visibility in a single secure system.

    • Client access areas.
    • Activity tracking.
    • Dashboard analytics.
    • Responsive, mobile-friendly interface.
    • CMS and admin controls.
    • Notification system.
    • Run end to end by us.

    Infrastructure Support includes

    • Unlimited changes to your portal's content and pages, all done by us. New features are quoted separately.
    • Infrastructure oversight.
    • Proactive monitoring.
    • API and integration upkeep.
    • Performance tuning.
    • Strategic support.
    • Monthly systems review.
    Start with Starter Portal

  • Operations Platform

    Recommended

    Multi-team operational infrastructure for firms running real projects.

    From$35,000one time

    Then $600 a month Infrastructure Support. Delivered in 6-8 weeks.

    • Everything in Starter Portal.
    • Advanced permissions architecture.
    • Multi-role dashboards.
    • Audit history and activity logs.
    What's included

    Best for. Construction, engineering and industrial firms needing centralized operational infrastructure across multiple teams.

    • Workflow automation.
    • Advanced reporting.
    • Project tracking systems.
    • CRM and third-party integrations.
    • Internal messaging.
    • Advanced admin controls.
    • Scalable database architecture.
    • Custom operational workflows.

    Infrastructure Support includes

    • Unlimited changes to your portal's content and pages, all done by us. New features are quoted separately.
    • Proactive monitoring.
    • Infrastructure oversight.
    • Staging and testing environment.
    • Third-party integration upkeep.
    • Performance tuning.
    • Strategic support.
    • Monthly systems review.
    Start with Operations Platform

  • Bespoke Enterprise

    Fully tailored digital infrastructure for established firms.

    From$75,000one time

    Custom infrastructure support. Delivered in 8+ weeks.

    • Fully bespoke architecture.
    • Advanced integrations.
    • Scalable infrastructure planning.
    • Custom workflows.
    What's included

    Best for. Established firms requiring fully tailored digital infrastructure, operational analytics and enterprise-scale workflows.

    • Advanced permissions systems.
    • Reporting and analytics layers.
    • Enterprise-level dashboard UX.
    • Operational consulting.
    • Infrastructure planning.
    • Future scalability roadmap.

    Engagements at this level are scoped together. We map your operations, your people and your existing tools, then design the system that fits. Final price agreed after a scope call.

    Common outcomes: enterprise client portals, field operations systems, business intelligence dashboards, operational analytics, recruitment and workforce management, custom approval systems, AI-assisted reporting, large-scale workflow automation, multi-location operations.

    Custom Infrastructure Support includes

    • Custom support plan based on operational requirements.
    Book a scope call

Contact

What are you trying to make happen?

Most projects start with a short conversation. We listen to the brief, ask the right questions and tell you straight what we can handle and how. The first call is free.

Prefer to pick a time? Book a 30-minute call.

Or email us directly at info@whitelam.media.